ADMISSION PROCESS

St Margaret’s Anglican Girls School conducts its enrolment of international students in an ethical and responsible manner, consistent with the requirements of The National Code of Practice for Providers of Education and Training to Overseas Students (the National Code) 2018.

Enquiries for enrolment are directed to Admissions and Community Relations-International. Enquiries regarding student welfare during a student’s enrolment are directed to the International Pastoral Care Coordinator.

Step 1

Part A

An enrolment enquiry can be made either via email, walk-in to the office, online or post and the enquiry can come via an International Education Agent of St Margaret’s or through the family’s agent or directly from the family. At this point, if not already provided, further information may be sought regarding year level, entry year, accommodation arrangements, tour opportunity, etc. Admissions and Community Relations – International sends the enrolment prospectus, Internaitonal Student Application for Admission Form and International Schedule of Fees.

The following is submitted to the school by the student and their parent(s)/legal guardian(s):

• Completed Application for Admission Form (International Student Application for Admission Form)
• Copies of Student Report Cards from the previous 2 years of study, including a copy of the latest Student Report
• A completed Reference from the student's current or most recent school Principal is also required if student Report Cards do not record student behaviour or commitment to studies
• Appropriate proof of identify and age
• Written evidence of proficiency in English as a second language (e.g. AEAS, IELTS)
• Application for Course Credit (if required)
• Non-refundable Application Fee of AUD$330.00
• Photocopy or scanned copy of passport page with name, photo identification, passport number and expiry date
• If the student has own private Overseas Student Health Cover (OSHC) then details of this must be provided
• Assessed written pieces of work in English may also be requested
• Health & Wellness Form*

*It is very important that parents understand St Margaret's Anglican Girls School needs to have full details of any medical or psychological condition that requires medication or medical supervision, and any learning difficulties or special needs a student may have.  Failure to disclose this information at time of enrolment may be grounds for future cancellation of enrolment.

NOTE:  Where the above documents are not in English, certified translations in English are required, with necessary costs to be met by the applicant.

Part B

An application for enrolment can only be processed when all of the above have been submitted to the school.

Applications from International students are processed according to established policy and procedures, and are dealt with on their merits.

Step 2:

Where logistically possible, the student is interviewed face-to-face by a member of the Educational Leadership Team and Admissions & Community Relations-International; otherwise this could be done via video FaceTime/Skype/Viber/WhatsApp. The purpose of this interview is to converse with the student in English, discuss the school and student expectations, discuss accommodation and welfare, refer the student to relevant policies, subjects and appropriate year level curriculum, extra-curricular activities, and address any questions the student may have.

Step 3:

If the interview is successful, the school will notify the student if they can be accepted for Direct Entry or will be required to undertake an English Language Intensive Course for Overseas Student (ELICOS) or a High School Preparation Program (HSPP) prior to commencing their primary course of study.  If an ELICOS course or HSPP is required, then evidence of enrolment from the provider must be submitted to the school.

Step 4:

Once an application has been accepted the student will be issued:

• Provisional Letter of Offer outlining fees payable upfront [where applicable, including Overseas Student Health Cover (OSHC), accommodation, and a non-refundable application fee of AUD $330], entry requirements and course details.
• Written Agreement outlining total estimated fees for the duration of the enrolment (tuition and non-tuition fees), special conditions (if any), relevant policies around refund, welfare and accommodation, course attendance and progress, visa requirements for enrolment as an international student and privacy.

Step 5:

The parent(s)/legal guardian(s) and the student sign and return the Provisional Letter of Offer and Written Agreement with confirmation of fees quoted in the Provisional Letter of Offer. Parent(s)/Legal Guardian(s) may choose to pay more than 50% of total fees as estimated in the Written Agreement, in which case a separate invoice will be issued.

IMPORTANT: if an agent is involved, they cannot sign documents nor make fee payments on behalf of the student or their parent(s)/legal guardian(s).

Step 6:

On receipt of payment and return of signed Enrolment Acceptance/Written Agreement, the school will issue a Confirmation of Enrolment (eCoE) and, if applicable, Confirmation of Accommodation and Welfare (CAAW) via PRISMS for the period the student is to be enrolled at St Margaret’s Anglican Girls School.

Step 7:

Student applies for the student visa and notifies the school when it is granted.

Step 8:

If applicable, student submits Homestay Application Form and is matched with an appropriate family.

St Margaret’s Homestay provider is International Student Care Australia (ISCA) and they administer and manage placements and homestay fees directly with the international family.

Step 9:

If the student is undertaking an ELICOS course or a HSPP prior to commencing at St Margaret’s Anglican Girls School, then an integration day will be organised so that the student is able to attend some classes with their assigned buddies, complete an EALD (ESL) Integration Evaluation, organise school resources such as uniforms and text books, and discuss any subject selection queries.

NOTE:  EALD (ESL) Integration Evaluation:  The student will be required to complete an EALD (ESL) test either when being interviewed face-to-face or on integration day or at commencement of studies at St Margaret's.  This informs and assists the school to determine what EALD (ESL) support would be required for the student during the course of their enrolment.

Step 10:

Enrolment Forms

1. The following forms are then sent to the student and family for completion:

• Enrolment Form
• Data Collection Form
• Medical Information Form
• Pixevity Parent Information
• Travel Permission Form
• Laptop Charter
• Boarding Forms (if applicable)
• Year Level Booklist
• Year Level Curriculum Handbook
• Year Level Subject Selection Form

NB: Without these forms the enrolment is incomplete.

2. Arrangements are made for student arrival and commencement, such as airport pick-up or Homestay transfer, settling into the boarding house, organising outstanding school resources.

IMPORTANT: students must commence studies on the first day of the relevant term. Unless otherwise approved by St Margaret’s Anglican Girls School, late arrivals will impact course attendance and compromise visa conditions.

Step 11:

Student arrives to commence study at St Margaret’s Anglican Girls School. Orientation and commencement of classes.